Edge to ELI Integration

ELI was introduced in 2016 to collect information about early learning participation and since then, all early learning services, except Kōhanga Reo, have been required to use ELI. Kōhanga Reo introduced the first electronic Mokopuna Management System, KIS, prior to ELI and we have been reporting using standards developed in 2006. Technology has moved on, and we are now connecting our Edge system with ELI to improve reporting and funding processes. This mahi will need to be in place by 1 October 2024.  

Connecting Edge with ELI will help us to share our mokopuna data more securely with the Ministry because the data is encrypted and passes seamlessly between the two systems. It will help improve our data quality through regular and consistent data sharing, supported by weekly updating of attendance records once we go live in October, and it will provide us with a better understanding of mokopuna participation and their progress through their educational journeys.  

This means that Kōhanga Reo enrolment and attendance information, and mokopuna educational journeys and achievements will be included in the Ministry’s reporting and research, supporting development of new initiatives. This is important because we know multi-lingual people get the best tertiary education outcomes, but we cannot demonstrate which of those Manu Pīrere began in Kōhanga Reo.
 

We’re working with Kaitohu ā-Rohe to get ready for this change and are taking a staged approach to ensure support is available as you work through this process.

Your Kaitohu ā-Rohe will engage you in an overview session and support you as you complete the mahi. 

For Kōhanga Reo, this involves checking that you have a scanned copy of a birth certificate or passport for each enrolled mokopuna loaded into Edge, and that the legal name and date of birth recorded in Edge, exactly matches the identity document. Where identity documents are not already in Edge, these will need to be sighted and uploaded. To support your kōrero with whānau about this, we’ll provide you with information on Kōhanga Reo obligations under the Privacy Act 2020 on the collection and use of identity documents. 

Once you’ve collected, uploaded and checked mokopuna identity documents, the ELI system will assign a National Student Number, or ‘NSN’, for each mokopuna. Some whānau may not be able to provide a copy of a birth certificate or passport. In these cases, the mokopuna will have an unverified NSN until they enrol in kura.  

Once we have the Edge to ELI connection established, we will ask Kōhanga Reo to maintain good data quality by updating mokopuna attendance records on at least a weekly basis. 

Moving to ELI does not impact the funding processes or the pūtea Kōhanga Reo receive, merely attendance data is submitted more regularly, and key census information is provided more securely to better enable planning.